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Refund Policies

Official Withdrawal

A student officially notifies the college of his or her intent to withdraw from all classes. The date of the official notice is considered the last date of attendance and will be the date used for calculating the amount of financial aid to be returned.

Unofficial Withdrawal

A student who receives all grades of "F" at the end of a semester is considered unofficially withdrawn. Instructors report the last recorded date of attendance for the student. This will be the date used for calculating the amount of financial aid to be returned to the Federal Government.

Refunds

CSC Refund Policy

The Chadron State College refund formula is based upon the number of weeks enrolled at the time of the withdrawal from Chadron State College. The following table displays the refund percentages for the various direct charges. These refund percentages are also effective for students dropping a portion of their classes or moving off campus.

Week student drops
or withdrawals
Tuition
Refund %
Fee
Refund %
Residence Hall
Refund %
Week 1 100% 100% 100%
Week 2 100% 100% 100%
Week 3 0% 0% 0%
Week 4 0% 0% 0%
Week 5 0% 0% 0%

Meal plans are prorated based upon the number of weeks used.

Federal Refund Policy

If you completely withdraw from CSC and you are a financial aid recipient, a portion of your financial aid must be returned to the Department of Education. This is part of the USDE guidelines for the Return of Title IV Funds requirements. Financial Aid recipients officially or unofficially withdrawing from Chadron State College prior to the expiration of 60% of the payment period (semester), the Return of Title IV requirements apply to you. For more information on the Return of Title IV refund policies, please contact us. If you officially or unofficially withdraw after 60% of the payment period you are considered to have earned 100% of your financial aid received.

Refunds of tuition, fees, on-campus room and board charges will be calculated based on the number of days remaining in the semester at the time of the withdrawal. Financial aid refunds received for other educational expenses will be calculated based on the number of days remaining in the term at the time of the withdrawal. Refunded amounts are considered unearned financial aid and must be returned to the appropriate financial aid programs. Students are responsible for returning the amount owed. Failure to repay the amount owed will result in future financial aid ineligiblity and possibly having your account turned over to the United States Department of Education. The refunded amounts will be returned in the following order:

  1. Unsubsidized Direct Stafford Loan
  2. Subsidized Direct Stafford Loan
  3. Perkins Loan
  4. Direct PLUS loan
  5. Federal Pell Grants
  6. Federal SEOG
  7. Other Federal Financial Aid
  8. Student

NOTE: If you are a financial aid recipient, both the CSC and Federal Refund policies apply to you. You may end up owing both Chadron State College and the USDE if you officially or unofficially withdraw from Chadron State College. If you end up owing money to the USDE, you may no longer be eligible for future Student Financial Aid at any other institution until this money is returned. If you are planning to completely withdraw, we encourage you to explore your options before making a final determination, to avoid unforeseen consequences.

Post Withdrawals/Disbursements

If you are a financial aid recipient and officially or unofficially withdraw from CSC, you may be eligible for Post Withdrawal of federal aid funds if they have not yet been applied to account as of the day you withdraw. You will be notified by hard copy letter within 30 days from your withdrawal date if you are eligible and any obligations you may have that pertain to those funds not yet disbursed.

Notification of Repayment

As a financial aid recipient who officially or unofficially withdraws from CSC prior to the 60% of the enrollment period, you may be responsible for returning funds to the Federal Government based on the Return of Title IV calculation which is the formula that determines the amount of money to be returned. In addition, you may be required to pay CSC money that CSC had to return on your behalf. You will be notified by hard copy letter within 30 days of your repayment obligations. Repayment obligations must be satisfied within 45 days from the receipt of your notification letter. You will be eligible for financial aid within this 45 day period but eligibility will be discontinued on the 46th day unless the repayment is satisfied. The notification letter provides the terms for satisfying the repayment and the consequences for failing to repay.

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