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Billing & Payment Information

Payment Policies

Payment deadlines for Fall 2017 Semesters:

Fall 2017 Begin Date Last Day to Enroll Last Day for 100% Refund Payment Due Date Last Day to Withdraw End Date
Fall Regular Session August 21 August 27 August 27 September 3 November 3 December 15
Eight Week 1 August 21 August 23 August 23 September 3 September 20 October 13
Eight Week 2 October 23 October 25 October 25 November 5 November 22 December 15

Students become obligated and agree to pay all academic charges when they register for classes. Charges including tuition, fees, room, meal plans, and other fees that may be assessed are due on or before the 13th day after each session start date. Charges are subject to adjustment only to the extent allowed under Chadron State College’s Withdrawal Policy. Miscellaneous charges such as parking and library fines are due when assessed.

Account Information

Paper billing statements will not be mailed to students. It is the student’s responsibility to check their account balance online and make payments or payment arrangements by the published payment deadline. Students are responsible for payment whether or not they access their account information in MyCSC.

Payment Options:

  • Online payment (MasterCard, Visa, American Express, Discover or electronic check) through your MyCSC account
    • All domestic debit/credit card payments are subject to a 2.75% convenience fee
    • All international debit/credit card payments are subject to a 4.25% convenience fee
    • There are no convenience fees associated with the use of online electronic check payments
    • Create a MyCSC Parent/Guest Account
  • Cash, check, money order in the Business Office
  • CSC payment plans 
  • Financial Aid/scholarship disbursements applied to student account by due date
  • Proof of other external resources such as Vocational Rehabilitation, BIA, etc.
  • Senior Citizen Tuition Waiver

Returned Check Fee

Fees for insufficient or uncollected funds (returned items or paid items), with the exception of a CashNet payment plan returned check, will be charged a $30 returned check fee. Please see Payment Plans regarding returned check fees for payment plans.

Financial Aid

All financial aid requirements MUST be completed and disbursed to student account to use as a payment option. Financial aid must be showing on the student’s account by the payment deadline. If financial aid is not disbursed to the account by the payment deadline, students may be responsible for a 2% late fee. If financial aid is not enough to cover the student account, student must pay or make payment arrangements with the Business Office staff for the remaining balance by the payment due date(s).

Please note that if a student drops below full-time status (12 credit hours) or does not meet satisfactory academic guidelines for the semester, their financial aid may be affected and the student may be required to repay a portion of the financial aid he/she has received.

Third-Party Billing

Chadron State College accepts payments from outside sources that have formally agreed to pay tuition and fees for an eligible student. These organizations include but are not limited to the Veteran’s Administration, Vocational Rehabilitation and National Guard. Each student remains responsible for any remaining balance to be left on their account after the third-party payments by the payment due dates. The student is responsible to ensure that all documentation, requirements and deadlines are met.

Payment Plans

CSC offers a payment plan designed to assist students and their families who may be unable to pay the full amount of the bill by the due date. The plan is interest free and includes an enrollment fee of $30. For more information go to: http://www.csc.edu/businessoffice/billing/paymentplan/index.csc

Delinquent Accounts/Consequences for Missing Payment Due Date - effective Spring 2016

If a student has not paid in full by the due date, signed up for a payment plan, or reported proof of other external resources or financial aid, a 2% late payment fee, which will not exceed $100 per semester, may be assessed on the account balance.

An enrollment cancellation notice may be sent, which may include disabling online course access, cancelling current and future registration and removing the student from on-campus housing and/or meal plans. A hold will be placed on the past due student account blocking registration for current and/or future classes and processing transcript requests until the account balance due is paid in full plus a $100 reinstatement fee. Students must also receive permission from all professors to be re-enrolled in current classes. Students may not be allowed to make up missed work due to disabled access or administrative withdrawal as a consequence for non-payment. If the student is not granted permission for re-enrollment the student will receive a “W” for the class.

Delinquent student accounts may be assigned to a collection agency and receive possible legal action. The collection agency may report the account to one or more of the national credit bureaus.

Financial Aid Refunds

Financial aid will be disbursed after the add/drop period deadline. If a student has a credit balance after all financial aid has been disbursed the account, they may be eligible for a financial aid refund. Students may receive their refund in the following ways:

  • On-campus students may pick up their refund check in the Business Office with their photo ID. Checks produced after the refund process will take approximately 5-7 days to arrive.
  • Students whose enrollment is entirely off-campus or online may receive their refund check in the mail.
  • Students may participate in direct deposit of student refunds by entering bank information into their MyCSC student dashboard before the refund posts to the student account.

Changes of Registration and Withdrawal Policy

Please refer to the Changes of Registration and Withdrawal Policy for further details.

Direct Deposit

Direct deposit will expedite the receipt of refunds which will be deposited into bank accounts within three days after the refund process and eliminates the possibility of lost checks through mailing or waiting in line at the Business Office.

To participate in direct deposit, log into MyCSC, navigate to the Accounts tab and click the “Direct Deposit (Refunds)” link. Students will receive email notification as soon as the banking information has been entered, edited, or deleted.

1098-T Electronic Consent

Students may receive their 1098-T Tuition Tax Statement beginning in January of each calendar year. Each 1098-T will be mailed to the student’s permanent address on file unless the student grants electronic consent to receive it through their MyCSC Dashboard.

Click on the link below for instruction on how to grant consent to receive your 1098-T electronically.

Privacy on Student Account Information

Federal guidelines prohibits CSC from giving information about student accounts to parents or anyone else unless permission is granted. Any student wishing to sign a release allowing parents to access their account information can contact the Vice President of Student Services in Crites Hall, Room 337, or print and complete this form:

Book Vouchers

Students needing to purchase books with financial aid can do so prior to receiving a financial aid refund. However, students must have all financial aid awarded and have completed all necessary documents to be eligible for a book voucher. The book voucher will be taken out of the student’s financial aid prior to being refunded so please plan accordingly.

The book voucher is for Chadron State College MBS Direct ONLY. Books purchased elsewhere are at the expense of the student.

The deadline for book vouchers to be awarded is three (3) to five (5) weeks prior to the semester start date. If a student has not been awarded a book voucher the student may contact the Business Office to determine eligibility.

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